Financial Aid Resources

Program Overview

The financial aid programs provided by Miami-Dade County Public Schools (M-DCPS) post-secondary educational centers make it feasible for students who would normally be deprived of a career/technical education due to lack of funds to obtain the training they desire. This is based on the principle that a post-secondary education should not be a privilege reserved only for those who can afford to purchase it. Educational opportunities should also be made available to students of families with limited financial resources.

Adult General Education (ABE, AAAE, Citizenship, ESOL, and GED Preparation) programs/courses are not specifically offered for job entry or advancement. Therefore, they are not accredited by the Council On Occupational Education (COE) and do not qualify for Title IV financial aid assistance.

M-DCPS post-secondary educational centers subscribe to the following:

  • The primary purpose of the financial aid program is to provide assistance to students who, without such aid, would be unable to attend school.
  • Financial assistance could consist of Federal Financial Aid Pell Grant, Pell Grant Experiment 1 & 2, Florida Public Post-secondary Career Education Student Assistance Grant Program (FSAG), Florida Work Experience Program (FWEP), District Financial Aid Program (DFAP), Fee Waiver Program, and scholarships which may be offered to students in a single form or in various combinations which is called packaging.
  • Financial assistance is meant to supplement the efforts of the student and/or the student’s family.
  • Both the student’s family and the student are expected to make a maximum effort to assist with post-secondary educational expenses. This is referred to as Expected Family Contribution (EFC).
  • The total amount of financial assistance offered to students shall be limited to the amount of the educational costs that are greater than all other resources available to them.
  • In determining the amount of other available resources, the financial aid program shall take into account the financial support expected from income, assets, and other resources available to students and/or parents. All factors affecting family’s financial strength shall be considered, including other dependents, debts, etc.

Required Documentation When Applying For Financial Aid

  • Proof of income: copy of your previous year’s income tax form, your spouse’s income tax form, if married or are unmarried and living together (e.g. 2020 1040, 1040A, 1040EZ, W2, 1099, unemployment stubs, current food stamp authorization letter, notarized letter of support, etc.)
  • High school diploma or high school diploma equivalency (foreign country).
  • Proof of immigration status: unexpired employment authorization card, resident card, or proof of U.S. Citizenship (U.S. Passport, U.S. Birth Certificate or U.S. Certificate of Naturalization)
  • Social Security Card
  • Proof of Address: Florida Driver’s License or Florida Identification Card

If you are applying on your own, please obtain and complete the 2020-2021 FAFSA application available in student services or online at www.fafsa.ed.gov.  You will need to enter The English Center’s school code: 035704.  Please obtain a Personal Identification Number (PIN) before applying for financial aid at www.pin.ed.gov

If you have any questions regarding the financial aid process, please contact the financial aid office from Monday to Thursday from 8:30 am to 8:00 pm and on Fridays from 8:30 am to 3:20 pm at (305) 445-7731, Ext. 2711. You may also send an e-mail to Ms. Elena Morejon, Financial Aid Officer.

Academic Year

For financial aid purposes, the academic year is 900 clock hours in length or 36 weeks. These hours commence on the student’s first day of attendance in an eligible career and technical education (CTE) program. The academic year is used to calculate Satisfactory Academic Progress (SAP) and schedule the disbursement of financial aid funds.

Citizenship Status

A student must be one of the following to be eligible to receive federal student aid:

  • A U.S. Citizen or national;
  • A U.S. permanent resident or other eligible noncitizen; or
  • A citizen of the Freely Associated States: the Federated State of Micronesia, the Republic of Palau and the Marshall Islands. These students can only receive aid from select FSA programs.

To determine whether applicants are citizens, all applications are matched with Social Security records. If there is a complete match with the student’s Social Security number, name, date of birth, and U.S. citizenship, the CPS will determine the student to be a citizen. The Student Aid Record (SAR) and Institutional Student Information Record (ISIR) will have a match flag (but no comment), indicating that the student’s status has been confirmed. If the applicant is a non-citizen and provides an alien registration number (A-number or ARN) on the FAFSA, the U.S. Department of Education will submit the records to the Department of Homeland Security, in order to check and verify noncitizen current immigration status. A student’s citizenship status only needs to be checked once during the award year; if the status is eligible to receive the Pell Grant at the time, it remains so for the rest of the award year. For additional information on citizenship status and regulations, please review Volume 1, Chapter 2 of the FSA Handbook which can be accessed at http://www.ifap.ed.gov/

Clery Act Disclosure Security Policy

Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Section 485(f) of the HEA, Title 34 C.F.R 668) is a federal statute required of all Title IV eligible schools.  Reportable crimes, as defined by the Act, are presented in the hyperlinks below. Information about other crimes committed on campus is available, upon request, from the Miami-Dade Schools Police Department (M-DSPD). The annual disclosure of campus crime statistics is prepared by the M-DSPD in conjunction with School Operations, Adult Education and Technical Colleges, and is disseminated to all Miami-Dade County Public Schools Technical Colleges.  Each technical college reviews all violations of law reported and works with Miami-Dade County Schools Police Department (M-DSPD) in the reporting investigation, and prevention of violations of the law which may occur on technical college property.

Data reported in compliance with the Clery Act.

Constitution Day

Title IV schools must comply with the “Consolidated Appropriations Act, 2005.” The law states that “each educational institution that receives Federal funds for a fiscal year shall hold an educational program to commemorate the United States Constitution on September 17 of such year for the students served by the educational institution.” The law requires that Constitution Day be held on September 17th of each year, commemorating the September 17, 1787 signing of the Constitution. However, when September 17th falls on a Saturday, Sunday, or holiday, Constitution Day is held during the preceding or following week.

While the U.S. Department of Education does not endorse any particular program or Website, the following information is provided because it may be of use to educational institutions developing their Constitution Day programs. One of the Library of Congress’ repositories for Constitutional documents and information may be accessed at: http://memory.loc.gov/ammem/bdsds/bdsdhome.html.  In addition, the National Archives also has a Web site with a scan of the U.S. Constitution available online at:
 http://www.archives.gov/national_archives_experience/charters/constitution.html.

Constitution Day is dedicated to all U.S. citizens.

Source: Office of Federal Student Aid, U.S. Department of Education, https://ifap.ed.gov/fregisters/FR05242005.html

Constitution Day (PDF)

Eligibility Requirements

Most students are eligible to receive financial aid from the federal government to help pay for college or career school.  Your age, race, or field of study won’t affect your eligibility for federal student aid. While your income is taken into consideration, it does not automatically prevent you from getting federal student aid.

To receive federal student aid, you’ll need to:

  • Qualify to obtain a college or career school education, either by having a high school diploma or General Educational Development (GED) certificate, or by completing a high school education in a homeschool setting approved under state law,
  • Be enrolled or accepted for enrollment as a regular student in an eligible degree or certificate program,
  • Be registered with Selective Service, if you are a male (you must register between the ages of 18 and 25),
  • Have a valid Social Security number unless you are from the Republic of the Marshall Islands, Federated States of Micronesia, or the Republic of Palau,
  • Sign certifying statements on the Free Application for Federal Student Aid (FAFSA) stating that

– you are not in default on a federal student loan and do not owe a refund on a federal grant and
– you will use federal student aid only for educational purposes, and

  • Maintain satisfactory academic progress in college or career school.

In addition, you must

  • Be a U.S. CITIZEN or U.S. NATIONAL

You are a U.S. citizen if you were born in the United States or certain U.S. territories, if you were born abroad to parents who are U.S. citizens, or if you have obtained citizenship status through naturalization. If you were born in American Samoa or Swains Island, then you are a U.S. national.

  • Have a GREEN CARD

You are eligible if you have a Form I-551, I-151, or I-551C, also known as a green card, showing you are a U.S. permanent resident

  • Have an ARRIVAL-DEPARTURE RECORD

Your Arrival-Departure Record (I-94) from U.S. Citizenship and Immigration Services must show one of the following:

-Refugee
-Asylum Granted
-Cuban-Haitian Entrant (Status Pending)
-Conditional Entrant (valid only if issued before April 1, 1980)
-Parolee

  • Have BATTERED IMMIGRANT STATUS

You are designated as a “battered immigrant-qualified alien” if you are a victim of abuse by your citizen or permanent resident spouse, or you are the child of a person designated as such under the Violence Against Women Act.

  • Have a T-VISA

You are eligible if you have a T-visa or a parent with a T-1 visa.

Start filling out the FAFSA at www.fafsa.gov.

The U.S. Department of Education’s Office of Federal Student Aid provides more than $150 billion every year in grants, loans, and work-study funds to students attending college or career school. Visit StudentAid.gov today to learn how to pay for your higher education.

Source: Office of Federal Student Aid, U.S. Department of Education, https://studentaid.ed.gov/sa/eligibility/infographic-accessible

Enrollment Status

For the purpose of the financial aid program:

  • Full-time enrollment status is 24 or more clock hours per week.
  • Three-quarter time enrollment status 16-20 clock hours per week.
  • Half-time enrollment status is at least 12 to 15 clock hours per week.
  • Less than half-time enrollment status is less than 11 clock hours per week.

Grievance Procedures

A grievance is a situation that occurs in the course of the financial aid operation which causes students to consider themselves aggrieved. The school is responsible for establishing procedures for the filing and resolution of grievances.

A student who believes he/she has been aggrieved may take his/her complaints to the designated school administrator who will investigate the alleged incident. If the administrator agrees that the student has a legitimate grievance, appropriate action will be taken. The student will be notified as soon as possible of the disposition either by phone, e-mail or correspondence.

Need Analysis

The process of analyzing a student’s financial need, known as “Need Analysis”, focuses on determining how much the family reasonably can be expected to contribute towards the student’s education. Traditionally, determination of an applicant’s need is achieved by collecting information about the family’s income, assets, and living expenses. For the federal student aid programs, the law specifies a need analysis formula that produces the Expected Family Contribution (EFC). The EFC and the school’s Cost of Attendance (COA) are used by the school to establish the student’s need as well as to award grants and campus-based aid. The school may request other documents to determine the need for non-federal aid.

Payment Schedule

  • Financial aid disbursements are scheduled as students meet requirements in accordance with, Chapter 3 of the current Federal Student Aid Handbook and Chapter 1 of Federal Student Aid Blue Book that can be accessed at http://ifap.ed.gov/
  • Payment periods for full-time and part-time programs are scheduled as follows:
    1. For programs of 900 hours or more in length, the payment period is 450 hours representing half of the academic year.
    2. For programs that are 899 to 600 hours in length, the payment period is half of the program length.
  • The award year is dependent upon the date of the application for financial aid made by a student and the first day of attendance. Multiple disbursements may be made within a single payment period; however, making multiple disbursements within a payment period does not create a new or additional payment period.
  • A student is ineligible when it becomes mathematically impossible for him or her to complete a program within 150% of the length of the hours scheduled for the program.
  • Disbursements will not be approved unless the student meets the criteria to maintain Satisfactory Academic Progress.

Repayment Policy

If students withdraw from school before the disbursement date, they may not be eligible to receive the full award for the payment period. In accordance Title 34 Part 668.22 CFR, the school will only collect monies which the students have charged (deferred) against their Federal Pell Grant for tuition, registration, and program costs. The student will be responsible for any remaining balances not covered by the Federal Pell Grant award.